SHIP MANAGEMENT

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Ocean Tankers Chartering & Management FZE is committed to providing the highest standards of ship management practice. Expert staff utilizes efficient operating systems based on latest technologies for both shore and ship based operations.

 Functions of Technical Management include: 

• Technical Supervision
• Vessel Inspection Reports
• Vessel Performance Monitoring
• Dry-dock Repairs
• Budgetary & Financial Control
• Planned Maintenance Systems
• Supplying Technical Advice to Owners
• Fuel Oil Testing & Lube Oil Sampling
• Purchasing & Inventory control
• Insurance Placement & Claims Handling

 Human Resources are of vital importance to the successful vessel operation of Ocean Tankers Chartering & Management FZE managed fleet. It is through recruitment, continual appraisal and training that we develop highly skilled seafarers. Seafarer’s remuneration and wellbeing are carefully considered to ensure high retention rates of all seafarers and especially key ranks. To reach this target great emphasis is placed on Crew Performance Reports. This appraisal system provides feedback concerning the ability and conduct of all crew. All involved in crew performance appraisal need to be fully trained in order to produce concise objective reports and identify training requirements. Ocean Tankers Chartering & Management FZE training managers ensure appropriate training courses are provided to meet the needs of individual owners and trades. The Ocean Tankers Chartering & Management FZE group recruits officers and crew through office in Mumbai. The company is also actively involved in training cadets under the system. The majority of the officers serving on managed ships are from India & Pakistan. 

• Issuing voyage instructions
• Appointment of port agents
• Arranging surveys of cargo holds or tanks and cargo
• Nominating supercargoes
• Post fixture
• Preparation and submission of lay time calculation
• Voyage estimating calculations
• Freight Management
• Liaising with Freight Demurrage and Defence Association
• Consulting with Owners brokers during chartering negotiations

 Our quality and safety systems are at the core of everything we do; fundamental to safeguarding all areas of environmental protection and life at sea, and the basis of an efficient and harmonious operation. Ocean Tankers Chartering & Management FZE aims to continually develop all aspects of its quality and safety standards in order to comply with international standards and improve its efficiency and performance to its clients.Ocean Tankers Chartering & Management FZE Quality System encompasses all aspects of our shore based ship management activities. Conforming to the ISO 9001 Quality Management Systems and ISO 14001 – Environmental Management Systems & ISO 45001. Ocean Tankers Chartering & Management FZE is certified in full compliance with ISM and ISPS codes. To ensure in-depth compliance with all management policies and procedures, all systems are regularly audited by both external and internal inde

We provide the following services: 

• Online Training Courses 
• Direct Courses 
• Updating and Upgrading Certificates of Competency 
• Flag State Endorsements 
• Training of Management Companies’ Staff 
• Providing Crew from India, Pakistan, Sri Lanka, Philippines

The development of the International safety management code (ISM) by IMO for the safe management and operation of ships and pollution prevention has led RTMS to undertake all relevant services for certification of companies and their ships according to the provisions of the above mentioned code including on board and ashore audits. 

Every Ship Managing Company needs to develop a Safety Management System and a Safety Management Manual to ensure proper implementation of the Code. This System, is subject to ashore and on board the ships audit, verification and subsequent certification. All people involved as employees of the company or the ship/s, the organization, the policy, the manager, the Designated Person on Aboard, the procedures, the crew etc. are subject to the above mentioned inspections by the Flag Administration. Most Administrations have authorized Organizations to carry out on their behalf the required audits in order to verify and certify the proper functioning of the Safety Management System and its conformity with the provisions of the ISM Code. 

Proper and effective implementation of the Code leads inter alia to safeguarding establishment against the safety and pollution risks, improves managing control, establishes confidence between all parties involved in the management and operation of the ships and reduces possible losses arising from marine accidents and pollution incidents. Our class has established a worldwide professional network to assist ship owners in ISM Code certification. Specially qualified and properly trained personnel with high quality standards is ready to provide all necessary information, instructions or suggestions upon a relevant request, aiming constantly at safer ships and cleaner seas.

The new requirements form the international framework through which Governments, ships and port facilities can co- operate to detect and deter acts, which threaten security in the maritime transport sector. In order to determine what security measures are appropriate, Governments must assess the threat and evaluate the risk of a potential unlawful act. The ISPS Code provides a standardized, consistent framework for managing risk and permitting the meaningful exchange and evaluation of information between Contracting Governments, companies, port facilities, and ships. The requirements also include provisions, which establish the right of a State to impose control and compliance measures on ships in or intending to visit its ports. It also provides for Contracting Governments to take further action when relevant requirements are not met or when there are other clear grounds for taking such action. In addition, where a risk of attack has been identified, the coastal State concerned shall advise the ships concerned of the current security level; of any security measures that should be put in place by the ships concerned to protect themselves from attack; and of the security measures that the coastal State has decided to put in place.

RTMS as an RSO is authorized to:

• Approve Ship Security Plans 
• Perform Security audits of ships 
• Issue the International Ship Security Certificates (ISSC)

Specially qualified personnel is ready to provide all necessary information, instructions or suggestions upon a relevant request with high quality standards and with the constant main objective for safer ships and cleaner seas.

The ILO Maritime Labour Convention, 2006 (MLC 2006) was internationally entered into force on 20 August 2013 after the required number of countries ratified the convention on 20 August 2012. For those Member States who had not ratified the Convention by 20 August 2012, the Convention will come into force 12 months after the individual State ratifies the Convention. 

The Convention applies to all ships. Every ship of 500 GT or more that is engaged in international voyages or operates from a port or between two ports of another Member State must be certificated in accordance with MLC 2006. RTMS has already undertaken inspections and issue MLC 2006 certificates as Recognized Organization acting on behalf of Flag Authorities. MLC 2006 Certificate must be attached by a Declaration of Maritime Labour Compliance (DMLC). DMLC Part I is issued from the Administration. DMLC Part II is verified and endorsed from Our class on behalf of Flag Authorities. 

The ships which are not obliged to be certified, must on the other hand implement MLC 2006 and be in a position to prove proper implementation. Administrations must verify compliance for all the same requirements as a certified ship. The ship owners of these ships are encouraged to either proceed to voluntary certification or apply to Our class for a Maritime Labour Compliance Statement issuance.

In addition, said vessels shall be subject to ANNUAL SAFETY INSPECTIONS whenever circumstances merit this, in order to attain the aforementioned aims.

Our Class provides a broad range of plan appraisal, engineering reviews and technical calculations related to the our Classifications Rules & Regulations, the International Conventions and National Regulations, including: 

Compliance Review: 

• Review of class plans, drawings and specifications 
• Verifications of main ship’s plans following modification or repairs 

Structural related: 

• Design & hull structure strength calculations 
• Longitudinal strength calculations 
• Local strength calculations 
• Fatigue strength calculations 
• Scantlings determination 
• Equipment Number computation

Stability related: 

• Stability & Loading calculations
• Intact and Damage stability 
• Grain Loading appraisals 
• Assignments of Freeboards & Tonnage measurements 
• Load limits assignments for Cargo Handling Appliances 
• Inclining Experiments 

Computations for: 

• Towage computation 
• Cargo Securing Arrangements 

Beyond ship’s constructional design and engineering approvals, we also provide review and approval of several marine manuals and statutory related plans including: 

• Shipboard Oil Pollution Emergency Plan ( SOPEP) 
• Shipboard Marine Pollution Emergency Plan (SMEP) 
• Ballast Water Management Plan (BWMP) 
• Ship-to-Ship Operational Manual ( STS) 
• Garbage Management Plan (GMP) 
• Fire Control & Life Saving Plan 
• Fire Safety Operational & Management Plan 

Respective Documents of Approval are issued after successful compliance review of each individual plan and/or manual.

Our Marine Division staff holds knowledge and extensive experience on the design and modification of ships and other marine related structures. We undertake reviews and approvals in accordance with our Rules and Regulations as well as national and international standards. 

We can support and guide you at any stage of your design, modification or survey ensuring the very highest standards of safety, quality and reliability. 

In addition we can review and approve statutory manuals and calculation on behalf of various flag Administrations authorizing Class. 

Furthermore our Class may assist to its client on any other Maritime activities such as flag registration, Flag state Endorsement, Cargo Surveys etc. through by its affiliated company. Please send your inquire to us in order to provide you exact solution as soon as possible. 

The Service Provider Company is obliged to honor all business inquiries made to it fairly, not to reject any inquiries without stating a fair reason, carry out them without any unnecessary burdens (either financial or physical etc.), without any distinction. 

The Service Provider Company must form, apply and sustain a quality system in accordance with the scope of its activities. In addition to that, for the purpose of securing the quality of service results, all policies, systems, programs, procedures and instructions must be documented. The documentation employed in the quality system must be transmitted to related personnel, and they must be understood, accessible and applicable by such personnel.

• The Service Provider Company (including one person entities) must own a documentation system including, 
• The rules and standards etc. employed in the relevant operations, 
• Maintenance and calibration of the equipment, 
• Training program for operator / technical personnel / inspector, 
• Records stating that the system is operated in accordance with procedures, 
• Recording and reporting of the information, 
• Quality management of the dealers, branches etc., if any, 
• Preparation for operations (operational procedure, instructions, forms etc.) 
• Operation procedures, complaints, corrective actions, issuing of documentation, control and periodical review 
• ISM/ISO9000:2015,14001:2015,OHSAS 
• 18001:2007 Consultancy 
• SSA/SSP Preparation for ISPS Code 
• Manual Preparation (Fire & Safety Plan, SOPEP, SMPEP, CSM and others) 
• Preparation of ISM / ISO Manuals 
• Support during the implementation of Quality and Safety Management System 
• Familiarization with ISO/ISM Code 
• ISM / ISO Internal Audits 
• Designated Person for the PCSOPEP 
• Preparation of PCSOPEP 
• ITC, Freeboard, Stability and other 
• Calculations, Preparing Vessel technical plans. 
• Pre Vetting 
• TMSA gap Analysis for Ship management company 

The RO Rules & Regulations derive from principles of naval architecture, marine engineering IMO conventional requirements, MSC circulars, unified interpretations, in service feedback and research findings. Design and Construction requirements, scope of tests and surveys are defined by the Rules for Ship Classification and Construction. 

Classification Surveys are based on a regular five-year cycle including Annual Surveys, an Intermediate Survey and a comprehensive Special Survey including dry docking or underwater inspection in lieu of dry docking twice in a five year period. The society’s Rules and Regulations for the Construction and Classification of Ships are systematically developed, continually upgraded through a structure of specialized technical committees. In addition the society has developed Guidance & Instruction Manuals for marine surveys for compliance with classification and various statutory requirements. 

Ships designed, built and tested in accordance with the appropriate Our class rules are provided with a Certificate of Classification. The Society issues the Certificate of Classification upon completion of relevant plan approval, surveys, tests and trials. 

During the ship’s commercial operation, Our class performs in-service surveys so as to confirm that the condition of the hull, machinery and equipment remains in compliance with the applicable rules at the time of the survey. 

Classification surveys are carried out by qualified surveyors using mainly visual inspection and sampling techniques. They do not consist of comprehensive verification or monitoring. 

Classification certificates are generally issued for a 5-year period, subject to the satisfactory completion of periodical in- service surveys. The most common periodical classification surveys are the annual, intermediate and class renewal surveys. In accordance with Class Rules, it is owner’s responsibility to present the ship for survey within the appropriate dates. Our class publishes the ship’s classification status showing the due dates of each periodical survey, both on-line through it’s website Info for owners that subscribe to this service, or by means of quarterly letters.

In addition to the classification rules, ships must comply with a number of international conventions. This compliance is to be primarily ensured by the Flag Administration of the country where the ship is registered. The most important international conventions that apply to ships engaged on international voyages are: 

• International Convention for the Safety of Life at Sea (SOLAS) 
• International Convention for the Prevention of Maritime Pollution (MARPOL)
• International Convention on Load Lines 

The principles of the statutory inspection and survey work are basically the same as in respect of classification surveys, that is the verification by Class exclusive surveyors that a ship is in compliance with applicable requirements at the Time of the survey.

 Ensuring conformity with national and international regulations  

 Vessels involved in international trade must conform with the international regulations on safety, security and environmental protection contained within various IMO (International Maritime Organization) instruments. The implementation and enforcement of these regulations are under the responsibility of each Flag State which may delegate all or part of its powers to Recognized Organizations (ROs).  

Statutory certificates issue by Recognized Organization on behalf of Flag administration in the light of international Convention such as SOLAS, MARPOL, LOAD LINE, ITC69 etc. Recognized Organization follow the International rules and regulation, verify condition of vessels according to related conventions.

Our class issue following statutory certificates on behalf of Flag Administration as per it’s authorization matrix. 

• Cargo Ship Safety Construction Certificate (CSSC) 
• Cargo Ship Safety Equipment Certificate (CSSE) 
• Cargo Ship Safety Radio Certificate (CSSR) 
• International Load Line Certificate (ILL) 
• International Tonnage Certificate (ITC 69) 
• International Oil Pollution Prevention Certificate (IOPP) 
• International Air Pollution Prevention Certificate (IAPP) 
• International Sewage Pollution Prevention Certificate (ISSP) 
• ISM Code (Document of Compliance (DOC) & Safety Management Certificate (SMC)) 
• ISPS Code (International Ship Security Certificate (ISSC)) 
• Crew Accommodation Inspection Certificate (CICA) 
• Fishing Vessel Safety Certificate (FISVEL) 
• Safety Certificate for Vessels Under 500 GRT (SAFCE) 
• Radio Certificate for Vessels Under 300 GRT (SARCE) 
• Authorization for Grain Loading Certificate (GRALO) 
• Passenger Vessel Safety Certificate (PASAC) 
• Pleasure Vessel Safety Certificate (PLECE) 
• International Pollution Prevention Certificate for the Carriage of Noxious Liquid Substances in Bulk (NLS) 
• International Certificate of Fitness for Carriage of Dangerous Chemicals in Bulk (IBC) 
• Certificate of Fitness for Carriage of Dangerous Chemicals in Bulk (BCH) 
• International Certificate of Fitness for Carriage of Liquefied Gases in Bulk (IGC) 
• Certificate of Fitness for Carriage of Liquefied Gases in Bulk (GC) 
• Antifouling Certificate (AFS) 
• Special Purpose Ship Safety Certification (SPS) 
• High Speed Craft Safety Certification (HSC) 
• International Marine Bulk Cargoes Certificate (IMSBC) 
• Certificate for the Carriage of Dangerous Goods (CDG) 
• Caribbean Cargo Ship Safety Certificate (CCSSC)
• Maritime Labour Certificate (MLC)

Statutory certificates issue by Recognized Organization on behalf of Flag administration in the light of international Convention such as SOLAS, MARPOL, LOAD LINE, ITC69 etc. Recognized Organization follow the International rules and regulation, verify condition of vessels according to related conventions.

Our class issue following statutory certificates on behalf of Flag Administration as per it’s authorization matrix. 

• Cargo Ship Safety Construction Certificate (CSSC) 
• Cargo Ship Safety Equipment Certificate (CSSE) 
• Cargo Ship Safety Radio Certificate (CSSR) 
• International Load Line Certificate (ILL) 
• International Tonnage Certificate (ITC 69) 
• International Oil Pollution Prevention Certificate (IOPP) 
• International Air Pollution Prevention Certificate (IAPP) 
• International Sewage Pollution Prevention Certificate (ISSP) 
• ISM Code (Document of Compliance (DOC) & Safety Management Certificate (SMC)) 
• ISPS Code (International Ship Security Certificate (ISSC)) 
• Crew Accommodation Inspection Certificate (CICA) 
• Fishing Vessel Safety Certificate (FISVEL) 
• Safety Certificate for Vessels Under 500 GRT (SAFCE) 
• Radio Certificate for Vessels Under 300 GRT (SARCE) 
• Authorization for Grain Loading Certificate (GRALO) 
• Passenger Vessel Safety Certificate (PASAC) 
• Pleasure Vessel Safety Certificate (PLECE) 
• International Pollution Prevention Certificate for the Carriage of Noxious Liquid Substances in Bulk (NLS) 
• International Certificate of Fitness for Carriage of Dangerous Chemicals in Bulk (IBC) 
• Certificate of Fitness for Carriage of Dangerous Chemicals in Bulk (BCH) 
• International Certificate of Fitness for Carriage of Liquefied Gases in Bulk (IGC) 
• Certificate of Fitness for Carriage of Liquefied Gases in Bulk (GC) 
• Antifouling Certificate (AFS) 
• Special Purpose Ship Safety Certification (SPS) 
• High Speed Craft Safety Certification (HSC) 
• International Marine Bulk Cargoes Certificate (IMSBC) 
• Certificate for the Carriage of Dangerous Goods (CDG) 
• Caribbean Cargo Ship Safety Certificate (CCSSC)
• Maritime Labour Certificate (MLC)

 Ocean Tankers Chartering & Management FZE is Representative of Non-IACS Recognized Organization and legal department authorized by Panama, Belize, Cook Island, Honduras, Kiribati, Tanzania, Bolivia, Paraguay & Moldova.  

 Round-The-Clock Law Firm, providing Ship Owners, Managers, Seafarers, Charterers, Authorized Administrations and Ship Brokers with professional & optimum legal advices. 

• Provisional and Permanent Registration. 
• Minimum Safe Manning. 
• Continuous Synopsis Record 
• Changes (Owner, Name, Tonnage, Type, Radio Accounting Authority). International Tonnages –Endorsed Certificates 
• Owner Registrations. 
• Mortgage Registrations. 
• General Certifications (Good Standing, Encumbrances, Etc.) 
• Civil Liability Certificates. 
• Bunker Certificates.
• Deletion of Registry. 
• Naval Mortgages Information. 
• Verification of Corporate Authorities 
• Closing Assistance. 
• Legal Transaction Consultations. 
• Financials 
• Writing Documents. MARITIME FINANCES 
• Company Formations. 
• Bank Account Formations and Management. 
• Articles of Incorporations. 
• Local Permits. 
• Shareholders Agreements. 
• Memorandums of Understanding. 
• Merger and Business Connections.